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Procurement and Logistics Delegate

The International Federation of Red Cross and Red Crescent Societies (IFRC)

North Kivu, Congo, Dem. Rep
Procurement and Logistics Delegate

Closing date (Geneva time zone):25-03-2019

Duty station:North Kivu
Duty station status: Non Family Duty Station 
Accompanied status: Non-Accompanied 

Category of Staff: Delegate 

Grade: C1 
Vacancy No:IFRC02889 

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, Health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. Ebola is endemic to the Democratic Republic of the Congo (DRC). In May 2018, the DRC Ministry of Health (MoH) officially declared the 9th epidemic of the Ebola virus disease (EVD) in Equateur province. This was the ninth Ebola outbreak in the country, and the first in the province. The humanitarian community, including the Red Cross and Red Cross Crescent partners, quickly mobilized resources to face this new EVD outbreak and on 25 July the outbreak was officially declared over. This epidemic caused a total of 33 deaths for 54 cases reported (38 confirmed and 16 probable) in three affected Health zones of Wangata (Mbandaka), Bikoro and Itipo. One of the key Red Cross response during the active outbreak phase was SDBs. Over 100 RC volunteers were trained in SDB and teams responded to over 80 SDB alerts. On the 1st August the MoH officially declared a new EVD outbreak in Mabalako Health Zone, Beni territory. Following an alert from the North Kivu Provincial Health authority about a cluster of cases in Mangina end of July 2018, four samples out of six tested positive for EVD. On 6 August 2018, the Institut National de Recherche Biomédicale (INRB) confirmed by genetic sequencing that this latest outbreak is caused by the Zaire ebolavirus species and is not connected to the recent outbreak in Equateur Province. 

Job Purpose
With guidance and support from the Logistics Coordinator based in DRC the Procurement and Logistics Delegate will set up and monitor local procurement and contracts activities and services to enable the delivery of logistics services in-line with IFRC Logistics strategy and IFRC procedures ensuring right quality and optimized services that meets the requests of services users.

Job Duties and Responsibilities

Logistics standards and procedure
Responsible for implementing and maintaining standard IFRC logistics and procurement procedures.
Provide technical leadership on the conformance to IFRC guidelines with regards to Logistics Standards, including logistics financial and procedural management of the procurement process and contract management, seeking clarification and guidance.

Budget Management
Responsible for the Logistics management and running cost budget, adhering to the FICR procedures.
Monitor and report on all expenditure against approved logistics budget lines.
Provide budget forecast for all logistics activities in country budget
Support programme on the design and revision of the programme budget.

Staff Management
Provide coaching and on-the-job training to national and international staff and volunteers with regards to building capacity at local levels on Logistics Standards and accountability to provide sustainable resource to the National Society.
Line management of logistics staff (national or international) as per the Logistics Department organization chart

Supporting/directing those functions
Setting clear objectives for all staffs
Managing performance and appraisals

Responsibility for meeting the Delegation’s material, equipment and service requirements:
Manage the sourcing, procurement and delivery of national goods and services as appropriate in a timely and cost-effective manner.
Obtain quotations, prepare comparative bid analysis and purchase recommendations and, when authorized, purchase appropriate supplies. Organise delivery.
Manage all procurement contracts for goods and services. Maintain records and track performance for all procurement contracts.
Ensure that an efficient and up-to-date asset and material tracking system is in place for all procurement and distributions.
Identify and maintain accurate supplier information for regularly-purchased items: keep informed of local market conditions and establish and maintain good working relations with suppliers and inspection companies.
If a voucher system of delivery is implemented, identify suppliers, monitor stock in supplier’s warehouse and monitor voucher delivery.
Liaising with IFRC Logistics Departments, on procurement and material supply issues as required.

Supply chain
Overall responsibility for the performance of the Logistics Department.
In conjunction with programme, develop, maintain, update and monitor key indicators of the supply plan to meet programme objectives.
Liaise and coordinate with the relevant stakeholders regarding the delivery of supplies, and keep all parties informed, in a timely manner, of any changes.

Report and filling
Ensure that all logistics and procurement documents are filed and archived in a systematic manner.
Responsible for the Logistics Procurement Department’s narrative, financial and technical logistics reports in a timely manner through the Logistics Coordinator,

Other duties
Overseeing physical asset tracking and the good maintenance of all equipment managed by the Logistics Department.

Relevant university degree (such as Management, Development Studies, etc.)
Master’s Degree in Logistics or related Discipline
Security training (IFRC or equivalent approved training organisation)
Educated to degree level or equivalent in relevant subject; preference for Logistics, procurement and supply chain management
Demonstrable of high level of competency in logistical supply chain management and procurement can substitute for degree level qualification

Strong international experience & ability to manage local staff/teams, direct logistics operations and manage resources
A Minimum of 5 years’ experience in leading and managing logistics in a humanitarian organization in developing countries
Ability to motivate, lead and work effectively through others to achieve
operational objectives
Experience of working with a Red Cross/Crescent Society and/or the Federation in Logistics. Demonstrate use of and compliance with IFRC Logistics Standards
Strong procurement knowledge and experience, particularly in a large-scale / multiple items integrated supply-chain management
Experience in the implementation & monitoring of logistics and procurement of multifaceted reconstruction and livelihoods projects, in a recovery context

Experience of the use of Cash/Vouchers
Ability to develop, manage and monitor budgets with regards to procurement, fleet management and asset/resource administration
Knowledge, skills and languages
Good planning and analytical skills – must be able to identify key information ad evaluates, to set and achieves work tasks, taking into changing demands and plan and prioritise workload
Strong communication skills – must be articulate, approachable, collaborative, supportive and an active listener, must demonstrate tact and diplomacy
Effective reporting skills for organizational monitoring and donor accountability
Excellent analytic and computer skills (MS Word, MS Excel, MS PowerPoint)
Sensitive to diversity/can work cross culturally - in particular regarding the position of women in society and the sensitivity around ethnic divides
Accountability – must take responsibility for decisions and actions, use information appropriately to assess/make informed judgments and/or take action
Skilled in training, mentoring and coaching individuals and groups, as appropriate
Capable of influencing and obtaining cooperation of individuals not under supervisory control, as a member of multinational team, and managing remote relationships to achieve results
Highly motivated, self-starter able to lead a process, engage others and create ownership
Flexible and willing to deal with ambiguity, changes and challenges
Able to prioritize work, multi-task and meet deadlines
Willing to travel and operate in a demanding working environment
Proven competent security management experience in complex urban environments with large multi-disciplinary teams
Excellent skills in networking with other agencies and organisations
Valid international driving licence (manual gears)
Fluent spoken and written English (Required)
Fluent spoken and written French (Required)

Competencies and values
Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others, managing performance


The Federation is an equal opportunity employer.

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