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National Consultant on Civil Registration (11.5 Months) " Open for Ethiopian Nationals"

UNICEF

Addis Ababa, Ethiopia
National Consultant on Civil Registration (11.5 Months), Addis Ababa, (Open for Ethiopian Nationals )

Job Number: 514155 | Vacancy Link
Locations: Africa: Ethiopia
Work Type : Consultancy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.

Purpose 
To Provide technical assistance to FVERA, ARRA and RVERAs in the implementation of a two-year project entitled Establishing a decentralized and integrated civil registration system for refugees and host communities in Ethiopia, supported by the Asylum Migration and Integration Fund (AMIF). 
How can you make a difference?

Tasks

The consultant is expected to perform the following tasks:
1. Support FVERA in developing tools to assess office logistic needs for camp and zonal registration centres and RVERAs (kebele (village) registration centers). Coordinate with ARRA and RVERAs undertaking of the assessment;
2.Based on findings of the assessment develop a comprehensive supply list with unit costs and quantities;
3.Follow up on the adaptation of training manual and guidelines on the civil registration principles, standards and processes for civil registrars of RVERAs and ARRA; 
4. Provide technical assistance and follow up assessment of capacity needs and monitor the results of the capacity building and training plan;
5. Assist and follow up with the five target regions in organizing roll-out trainings for civil registrars based on the standard training manual developed at Federal level;
6. Coordinate and follow up on the development of a CRVS communication strategy (including C4D component). Support involves drafting of Terms of Reference to outsource the undertaking of the exercise, follow up on the recruitment and the timely completion of deliverables by sub-contracting agency;
7. Coordinate and follow up on production and dissemination of Information Education Communication (IEC) materials in local languages (in the language of host communities and refugees) to promote birth registrations and certification. Support involves drafting of Terms of Reference to outsource the undertaking of the exercise, follow up on the recruitment and the timely completion of deliverables by sub-contracting agency;
8. Assist and follow up with the five project target regions adaptation/translation of the messages and disseminations;
9. Support the development of standard data capturing and reporting formats for FVERA, ARRA and RVERAs, and follow up on their regular application and submission of reports to FVERA (by ARRA) and UNICEF (by FVERA and RVERAs);  
10. Coordinate and follow up on the undertaking of pre- and post-assessment on Knowledge, Attitude and Practices (KAP survey) to measure change among the target groups. Support involves drafting of Terms of Reference to outsource the undertaking, follow up on the recruitment and the timely completion of deliverables by sub-contracting agency;
11. Assist the development of a feasibility study and operational plan for development and roll-out of data management for CRVS. Based on the study and plan, develop strategy for development, procurement of related soft- and hardware, testing and roll-out in identified targets and monitoring;
12. Provide technical assistance to FVERA and ARRA in the establishment of coordination and review mechanisms at federal level involving FVERA, ARRA, UNICEF, UNHCR etc. Support involves developing a performance-monitoring tool, regular and timely recording of minutes and follow up on action points. Coordinate bi-monthly joint field monitoring mission for the identified members to review progress of vital events registration in refugee camps and out of camp refugee registration centres;
13. In collaboration with UNICEF Field Office colleagues, undertake regular monitoring visits to refugee camps to provide technical support and oversee progress of the registration work including identification and documentation of bottlenecks and success stories;
14. Undertake any other duties relevant to CRVS and data development as may be required by UNICEF;

Expected Deliverables and Time frame

  Tasks                                                         End Products/Deliverables                 Time frame 11.5 months  

1. In consultation with UNICEF Child detailed work plan with milestones and timeline for each task and deliverables covered by the ToR.

 (1) Project work plan developed and submitted 30 July 2018

2. Support FVERA in developing tools to assess office logistics needs for camp and zonal registration centers and RVERAs (kebele registration centers). Coordinate with ARRA and RVERAs undertaking of the assessment.

(2) Assessment tools developed;

(3) Assessment undertaken in all the five regions and refugees camps with		 15 August 2018
3. Based on findings of the assessment, develop a comprehensive supply list with unit costs and quantities.

Comprehensive supply list developed with unit costs and quantities and targeted location (region/ARRA)

 15 August 2018
4. Follow up on the adaptation of training manual and guidelines on the civil registration principles, standards and processes for civil registrars of RVERAs and ARRA. Training manual and guideline for host community and refugees vital events registration adapted 30 October 2018
5. Provide technical assistance and follow upon the  assessment of capacity needs and monitor the results of the capacity building and training plan

(1) Training of trainers organized at federal level for RVERAs

(2) In-service training organized for registrars of refugee		 30 January 2019

6. Assist and follow up with the five target regions in organizing roll-out trainings for civil registrars based on the standard training manual developed at Federal level. 

  5.1. Assist design of standard pre-             and post- assessment tool and             its application.

 5.2. Provide guidance on documentation and reporting of training and results achieved.

Comprehensive report of the roll-out trainings organised based on standard training manual developed at Federal level.

Documentation submitted on the results achieved (change in knowledge, skills and competencies of registrars).		 15 April 2019
7. Coordinate and follow up on the development of CRVS communication strategy (including C4D component). Support involves drafting of Terms of Reference to outsource undertaking of the exercise, follow up the recruitment and timely completion of deliverables by sub-contracting agency. CRVS communication strategy (including C4D component) developed informed by an assessment of barriers and opportunities to inform the strategy

15 October 2018 for sub-contracting of the assignment to identified agency

15 December 2018 for submission of the CRVS strategy

8. Coordinate and follow up production and dissemination of Information Education Communication (IEC) materials in local languages (in languages of host communities and refugees) to promote birth registrations and certification.

Support involves drafting of Terms of Reference to outsource undertaking of the exercise, follow up the recruitment and timely completion of deliverables by sub-contracting agency.

 Complete production of messages based on the C4D strategy and disseminated to target regions

25 November 2018 for outsourcing of the assignment to identified agency

30 December 2018 for complete production and dissemination of messages to target regions

9. Assist and follow up with the five project target regions adaptation/translation of the messages and disseminations.

 IEC materials produced at Federal level are adapted/translated into regional languages and disseminated throughout each region

15 June 2019
10. Develop standard data capturing and reporting formats for FVERA, ARRA and RVERAs, and follow up their regular application and submission of reports to FVERA (by ARRA) and UNICEF (by FVERA and RVERAs).   Standard data capturing and reporting tools developed and consolidated monthly report submitted to UNICEF using the standard reporting format

2 October 2018 standard data capturing and reporting formats developed and shared with FVERA, ARRA and RVERAs

Starting from 1 November 2018 consolidated report on progress on project interventions and results submitted to UNICEF
11. Coordinate and follow up undertaking of  pre- and post-assessment on Knowledge, Attitude  and Practices (KAP survey) to measure change among the target groups. Support involves drafting of Terms of Reference to outsource the undertaking, follow up the recruitment and timely completion of deliverables by sub-contracting. 

Report on findings of the KAP assessment submitted

15 October 2018

For undertaking the pre-assessment.

30 May 2019 for post-assessment
12. Assist the development of a feasibility study and operational plan for development and roll-out of data management for CRVS. Based on the study and plan, develop strategy for development, procurement of related soft and hardware, testing and roll-out in identified targets and monitoring.   Feasibility study undertaken and operational plan developed based on findings of the study 15 May 2019
13. Provide technical assistance to FVERA and ARRA in the establishment of coordination and review mechanisms at federal level involving FVERA, ARRA, UNICEF, UNHCR etc. Support involves developing a performance-monitoring tool, regular and timely recording of minutes and follow up on action points. Coordinate bi-monthly joint field monitoring mission for the identified members to review progress of vital events registration in refugee camps and out of camp refugee registration centers.

(1)Bi-monthly joint coordination and review meetings organized by FVERA

(2) Bi-monthly joint field monitoring mission for the identified members to review progress of vital events registration in refugee camps and out of camp refugee registration centers. 

 15 August 2018 for the first national coordination meeting and joint field monitoring mission organized and every two months afterwards throughout the contract period
14. Undertake regular monitoring visits to refugee camps to provide technical support and oversee progress of the registration work including identification and documentation of bottlenecks and success stories Monthly field monitoring report covering progress of the registration work along with identification and documentation of bottlenecks and success stories Throughout the contractual period (at least one field monitoring mission every month)

15. Undertake any other duties relevant to CRVS and data development as may be required by the Director General, and/or UNICEF.

 Quarterly report based on the specific task assigned Throughout the contractual period

Reporting                  

The consultant will be directly recruited by UNICEF Ethiopia and will report to the Child Protection Specialist (NOD). The Specialist will have the overall responsibility for managing the work proposed above as well as monitoring and assessing the quality and timeliness of the required deliverable. The Director General of FVERA will exercise day-to-day supervision over the work of the consultant. The consultancy is for a period of 11.5 months.

To qualify as an advocate for every child you will have…
An advanced university degree (Master’s or higher) in project management, social science, demography, population studies, statistics, law, or other relevant areas; 
*A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
A minimum of five (5) years of relevant professional experience in project management, preferably in the area of civil registration and (vital) statistics activities;
Experience in coordinating and working with multiple stakeholders
Experience in programme monitoring and reporting;
Ability to innovate and communicate ideas effectively, establish effective working relations and meet deadlines;
Able to work both in a team and with minimum supervision.
Ability to demonstrate political/cultural sensitivity and work harmoniously with others
Strong analytical skills.
Fluency in Amharic and English. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks: 
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Sun Jul 15 2018 21:55:00 GMT+0100 (Afr. centrale Ouest) 

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