Head of Grants & Business Development Manager
- Référence cDiscussion: 1111413
- Publié le: 03/02/2023 à 16h27min36s
- Niveau d'études: Non précisé
- Expérience: Non précisé
- Expire le: 10-02-2023
Plan International
Ouagadougou, Burkina Faso
Head of Grants & Business Development Manager
Location: Ouagadougou, Burkina Faso
Company: Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Our global strategy “All girls standing strong creating global change” has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality in both humanitarian and development settings. Our organisation is transforming itself to meet the enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.
role PURPOSE
This post is to ensure effective wining proposal development and donor compliance in project implementation and reporting while optimizing grants performance records from specific donors in coordination with programme implementation & technical teams. The incumbent will support the achievement of country fundraising targets.
Dimensions of the Role
Member of Country Management Team (CMT)
Reports to Country Direcotor on funding opportunities, proposal development and reports to NOs and donors
Works closely with Programme and technical teams toward the development of quality proposals and reports;
Ensures compliance with donor requirements in project implementation and reports to donors
Manages and oversees the performance of a Grants Coordinator
Accountabilities
Collect data & gather information to support reporting commitments and requirements for both narrative and financial reports and assist in the preparation of quality and timely reports as appropriate;
Review and ensure that all project reporting and documentation requirements are met (quality & timeliness) with attention to ensuring that narrative and financial reports are prepared and submitted in accordance with agreements with donors;
Ensure that reporting plans are developed, updated and circulated, and that report tracking matrix is properly managed, and that issues including delays are immediately reported to the Head of Business Development;
Contribute to monthly and quarterly Grant department reports;
Ensure that all Funding Approval Documents (FADs) are drafted in accordance with FAD approval process and properly supported and signed on a timely basis;
Conduct monitoring and support visits to grant projects as needed to support reporting and resolve grant management issues (e.g., compliance with donor requirements) and advise the Country Director and Head of Programme Implementation immediately of any potential issues of non-compliance from Plan International or partners;
Responsible for updating, maintaining and disseminating FAD/grant files and filling systems (electronically) and ensuring that the workflows are completed by the Grants Coordinator;
Provide support to the Grants Accountant and Program Units as needed to ensure that the necessary and relevant grant documents are available at Program Units
Give support to grant start-up processes including participation in grant start-up workshops, budget preparation and mapping;
Act as resource point person about grant compliance issues related to donor requirements;
Ensure that Grant/FAD issues are identified and resolved in relation with the Grants Coordinator and report to the Country Director as needed;
Monitor closely project logical frameworks and the overall progress in the realization of the outcomes of each of the grants funded projects to ensure effective contribution to the development of more detailed learning system;
Search for fundraising opportunities, review and summarize funding requirements from relevant opportunities in collaboration with the program technical team;
Support in researching and updating pertinent statistical data indicators, sectoral studies, governmental and non-governmental strategic plans and other relevant documentation on Burkina Faso;
Work with the program staff in the preparation and/or review of new proposals and proposal budgets;
Manage and develop the performance of the Grants Coordinator under his responsibility to ensure delivery of quality support and services. This includes agree, monitor and evaluate individual accountability and personal development plans as per Plan International’s performance management policy and process;
Assist the Country Director regarding communications to/from National Offices and donors;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Member of the Country Management Team (CMT);
Reports to the Country Director
Supervises a Grants Coordinator;
The Programme Implementation and technical teams are key colleagues with this post-holder;
Country Director and Country Management Team to make decisions on major issues related to fund raising and donor compliance;
Specialists and Project Managers to provide feedback on concepts/ideas, contribute in proposals and provide quality and timely reports;
Regularly inform and assist the Country Director in identifying and responding to funding opportunities;
Excellent working relationships with colleagues and partners
Technical expertise, skills and knowledge
Essential
Excellent understanding of management of big donor grants
Excellent understanding of financial tracking and project cost control processes
Good understanding of EU, EC, CIDA, DFID and other key donors’ procedures and requirements in securing grants funding
Excellent analytical skills
Good understanding of project logical framework and monitoring and evaluation systems
Excellent understanding of developmental issues in Burkina Faso and globally
Good understanding of fundraising opportunities and mapping out strategies to secure donor grants
Innovative, practical and field oriented for the implementation of grants projects
Good knowledge in budget preparations and management
Excellent written and verbal communications skills
Computer proficiency in the use of information technology especially Word, Excel, PowerPoint and Internet
Ability to prioritize/handles large volume of work and meet deadlines
Ability to work under pressure
Ability to properly document and proficiency in filing documents
Humble, respectful and able to work calmly under pressure
Flexibility and accountability, and respect for deadlines
Committed to the defence of the rights of children, social justice, and gender issues
Creates strong sense of purpose within team and to stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
Focuses on results
Desirable
Experience of working with children and communities and managing child-related program and projects.
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.
Physical Environment
The incumbent will be based in Plan International Burkina Faso Country Office (Ouagadougou) with field travels whenever necessary, visits to donor representatives in the country and limited international travel to meet with donors/Plan National Offices.
Level of contact with cHILDREN
Mid contact: Occasional interaction with children
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
This is a Local position
Female qualified Candidates are encouraged to Apply