Humanitaire (ONG, Associations, ...), Projet/programme de développement
Logistics & Supply Specialist, P3, TA , Kinshasa (Ebola Response- initially 3 months contract ) -DRC (DRC Citizen not eligible)
Job Number: 522207 | Vacancy Link
Locations: Africa: Congo, Dem. Rep
Work Type : Temporary Appointment
For every child, save lives
Democratic Republic of Congo
The Democratic Republic of Congo is currently facing its tenth Ebola outbreak located in the Provinces of North-Kivu and Ituri, in the Eastern part of the country. This epidemic was officially declared on 1st of August 2018. The concerned area is affected by armed conflicts and is facing particular challenges in terms of security.
The DRC Government has activated its response plan, and has called in its partners - including UNICEF - to participate in the response. UNICEF's contribution to the response is mainly focused on communication activities (C4D) to inform and protect local communication, activities in water, sanitation and hygiene (WASH) to help prevent further spread of the diseases; psycho-social support to assist families, including children that are affected by the disease.
In order for UNICEF to respond to the Supply requirements at different levels in the Country, Supply & Logistics staff are supporting the response in the affected areas from the hub of the coordination in Goma as well as from the central level in Kinshasa.
This post is required to ensure the coordination and efficiency of the multi-layers of Supply response.
How can you make a difference to UNICEF in DRC?
Purpose of the job
The Supply and Logistics Specialist reports to the Senior Supply and Logistics Manager as per the Country Office (CO) set-up and is responsible for managing the supply chain for the current Ebola response operation. The supply chain operation includes planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.
Your Specific Responsibilities, Duties and Tasks and Your Expected Key Results
KEY END-RESULTS
Management of Ebola response supply team
Supply Chain service delivery and emergency response
Collaboration with programme and implementing partners
Technical, advisory support to government/national systems
Innovation, products and markets
KEY ACCOUNTABILITIES and DUTIES & TASKS
1. Management of the Ebola response supply team
Determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards in line with the supply plan; Assist programmes in developing a longer term supply strategy.
Supervise and coach team members, ensure timely performance management of staff. In collaboration with DRC Supply Unit, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.
In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle CO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third party services if applicable (e.g. customs clearance, warehousing, transport, distribution).
2. Supply chain service delivery and emergency response
In consultation with supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
Analyze supply spend and develop procurement strategies based on category management in order to focus on strategic, essential supplies and services that contribute to results for children, including establishment of long term agreements (LTAs) where relevant. Ensure effective procurement of goods, contracting of services and construction works, while maintaining the highest level of integrity, ethical standards and accountability.
In close collaboration with the DRC CO logistics team, ensure timely customs clearance of supplies entering the country. Ensure appropriate warehousing, inventory management and in-country transport in support of the country programme implementation.
Ensure appropriate vendor management practices e.g. supply performance reviews are established and applied.
Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
In consultation with supervisor, develop an emergency supply & logistics strategy based on risk assessment analysis and programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the Ebola response is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs, ensuring availability of materials, and training of staff).
Participate in high level emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with Logistics Cluster/National Logistics Working Group
3. Collaboration with programme and implementing partners
In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
Provide supply input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
Develop and maintain partnership and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement;
4. Technical and advisory support to government/national systems
Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
Advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.
5. Innovation, products and markets
Promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
Further to analysis of supply spend and related procurement strategies, in collaboration with supervisor run initiatives to ensure local market development where relevant.
To qualify as an advocate for every child you will have…
An advanced university degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
*A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly-related technical field, may be taken in lieu of an advanced university degree.
A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
Understanding of development and humanitarian work.
Emergency experience required.
Health supply chain management experience an advantage.
Fluency in French and English is required
For every child, you demonstrate…
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.
Remarks
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.
Closing Date Thu May 23 2019 23:55:00 GMT+0100 (Afr. centrale Ouest)