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Communication Officer (Events & Visits) "FOR MALAWIAN NATIONALS ONLY"

UNICEF

Lilongwe, Malawi
Humanitaire (ONG, Associations, ...), Projet/programme de développement
TEMPORARY APPOINTMENT: Communication Officer (Events & Visits), NOA, Lilongwe, Malawi, #109488 (FOR MALAWIAN NATIONALS ONLY)

Job Number: 519753 | Vacancy Link
Locations: Africa: Malawi
Work Type : Temporary Appointment

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child
UNICEF Malawi Country Programme (2019-2023) is aligned with the Government of Malawi’s Growth and Development Strategy (MDGS III) and the United Nations Development Assistance Framework (UNDAF). The programme supports the Government of Malawi to meet its commitment to respect, protect and fulfil children’s rights in line with international conventions and standards. The country programme is guided by the principles of children’s rights, equity, gender equality, inclusion and resilience, and supports evidence-based, integrative and innovative programming. The vision is that ‘all girls and boys in Malawi, especially the most disadvantaged and deprived, realize their rights’.  The programme focuses on: early childhood (parenting, high-impact social services, early stimulation and learning), middle childhood and adolescence (learning, multi-sectoral services, active citizenship), communities (decentralized services and systems, community ownership, social norms), programme effectiveness (monitoring, evaluation, HACT, Innovation, Social Protection and Social Policy and External Communication.  The programme is based on ‘leaving no child behind’, realizing ‘rights for all children in Malawi’.
 
How can you make a difference?
Under the supervision of the Partnerships Specialist, the Communication Officer (Events and Visits) will support the Communication Section with the planning, implementing, monitoring and evaluation of events and donor/National Committee visits organised and hosted by UNICEF Malawi. In addition, he/she will assist in ensuring efficient and cost effective administrative support to the Communication Section, supporting communication staff with communication assignments. He/she will also ensure the Communication Section’s operations and services are in compliance with the organisation’s administrative policy, procedures, rules and regulations.
 
Key Expected Results
Event management: Provide efficient and effective support for the planning, implementation and follow-up of events organised by UNICEF Malawi and/or its partners (government, civil society, implementing partners, private sector). Procure services for special events, press conferences and launch events.
Donor and media visits: Effective management and coordination of donor visits to Malawi, including from UNICEF National Committees (fundraising offices in developed countries). Support will include administrative tasks associated with visits, such as securing visa letters, hotel and transport bookings, drafting of itineraries. There may be occasional travel to visit locations.
General support: Provide general support for the section’s communication and administration tasks, including supporting production of communication products and materials, administrative transactions, budget preparation, implementation and monitoring, especially relating to the above activities (events and visits).
 
KEY ACCOUNTABILITIES and DUTIES & TASKS 

1. Event management and coordination
Assist in the management and coordination of communication activities including special events, field visits, press conferences and commemorative events.

Duties & Tasks         
Support communication section with the organisation, administration and procurement of services for special events/campaigns/productions, press conferences, field visits with media and launch events. These may be organised by UNICEF Malawi and/or its partners (government, civil society, implementing partners, private sector). Assist with general support services which include planning, logistical and administrative arrangements
Prepare background communication and promotional materials for briefings and events with media and special interest groups.
 
2. Donor and media visits
Assist in the overall organisation and coordination of all donor visits to Malawi, including from UNICEF National Committees (fundraising offices in developed countries). Other visits may include international and national media visits organised by UNICEF Malawi.

Duties & Tasks
Assist with communication and administrative tasks related to the coordination and hosting of visits by UNICEF Malawi. This includes drafting of letters of invitation to donors/media, processing international media accreditation, drafting of itineraries for visits, updating of all communication briefing documents, and liaising with donors and National Committees, international and local media. 
Prepare background communication and promotional materials for visits and briefings by media and other special interest groups. Assist in the planning, logistic and administrative arrangements for visits.
Follow up with UNICEF Malawi programme sections to ensure timely delivery of briefing documents and related information for visits.
Be a first point of contact for visitors for any administrative issues regarding their visit. 
 
3. General communication support to the section
Provide general support for the section’s communication and administration tasks, especially relating to the above activities (events and visits).

Duties & Tasks
Support the development of advocacy and communication materials (e.g. issue briefs, regularly update Country Information kit, articles, feature stories and other information materials including press releases and web stories)
Assists in the production of advocacy and communication materials, especially related to donor and international media visits.
Support the production of UNICEF printed materials and publications.
Working with the PA, support administrative transactions, budget preparation, implementation and monitoring. 
 
To qualify as an advocate for every child you will have:
Completion of secondary education. A technical or university course in communication, marketing or journalism would be an advantage.
A minimum of one year of progressively responsible administrative experience is required preferably in a communication environment.
Experience in events management and in the coordination of international visitors highly desirable.
Fluency in written and spoken English and a local language is required. 
 
For every Child, you demonstrate:
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are:
Formulating Strategies & Concepts
Relating and Networking
Persuading and Influencing
Applying Technical Expertise
Learning and Researching
Planning and Organizing


UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
“UNICEF has a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.”
 
Remarks: 
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Fri Feb 22 2019 16:00:00 GMT+0100 (Afr. centrale Ouest) 

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