The Finance Director acts as a business partner to the Country Director (CD) ensuring that all financial risks and projected returns are considered and robustly evaluated when making strategic and operational decisions.
The Finance Director is responsible for supporting the Senior Management Team (SMT) to achieve sustainable growth through improved financial management to drive the organisation’s performance.
The Finance Director is the final authority for all accounting matters within the organisation and must ensure Marie Stopes International’s (MSI) Group Financial policies are implemented while observing the needs of the country programme’s local statutory requirements.
The Finance Director must build and maintain a motivated and productive finance team capable of implementing MSI’s strategy Scaling Up Excellence, developing proper monitoring and follow-up systems to ensure financial sustainability and providing advice and support to the programme on financial management.
The core responsibility of the Finance Director is to provide strategic financial management, vision and leadership for the country programme while ensuring compliance with all local accounting, legal, MSI Partnership and donor reporting requirements.
The role also contributes to furthering MSI’s mission: Children by Choice not Chance.
Provide strategic and functional leadership as part of the management team
•Deliver sustainable business growth through the adoption of commercial business practices (as part of the SMT).
•Provide financial analysis to help drive strategic planning and aid the development of the annual business plan. The financial analysis should cover business strategies, new products and services, key service channels and donor relationships and should highlight financial returns and sustainability as well as the service impact.
•Provide ideas and influence to expand our social business, both private and public sector initiatives, and drive improvement of key efficiency areas.
•Define and track financial indicators that will improve the cost efficiency of MSI operations and advise the SMT of the impact on each channel.
•Support the Operations Director in the development and maintenance of robust systems to capture operational data.
•Be accountable for the maintenance of the anti-fraud and bribery programme in country and for the maintenance of control systems to prevent fraud or to mitigate its impact.
Devise accurate, realistic and inclusive budgets for MSI’s global programme, for donor funding bids and for MSSL
•Prepare annual operational and capital budgets to guide and plan the optimal use of MSSL and donors’ resources to achieve the organisation’s objectives and maximise impact.
•Monitor and manage expenditure trends and provide timely advice and analysis of potential over or under spends to the SMT and budget holders, to allow managers to make required adjustments to meet financial goals.
•Monitor programme support costs and ensure MSSL is maximising on cost efficiencies and recoveries.
•Provide annual training and continuous support to the SMT, budget holders and project managers to ensure proper understanding, ownership of an engagement with financial results and programme budgets.
•Provide sound financial advice to the country director, the programme board, and other SMT colleagues as appropriate.
Oversee and ensure financial systems, procedures and reports, that enable efficient and compliant use of MSSL funds, Stock and assets
•Interpret financial data, provide financial advice to solve complex financial problems.
•Coordinate financial reporting, briefing with donors, MSI and government entities. Prepare donor financial reports in line with donor reporting requirements and standards.
•Ensure organisational internal controls and systems are maintained and adhered to, identifying key risk areas and addressing them.
•Ensure any changes in legislation or organisational structure are reflected without delays in internal controls and systems. Maintain an effective control structure.
•Provide high-quality technical assistance and support in logistics management to MSSL programme and support teams through workshops, training programmes and visits.
•Must ensure that Goods procured and transferred to store are well documented. All goods procured must be properly supported by Delivery notes, packing list, etc. (as described in the MSSL Finance manual).
•Maintain a minimum and maximum stock level for all MSSL goods to avoid stock out and prevent overstocking.
•Must ensure all MSSL asset are properly tag with an asset code and ensure it reconciled with SUN asset codes.
•Ensure a physical verification exercise is done on a quarterly basis for all MSSL asset/Stock.
•Provide technical financial staff training where necessary to ensure understanding and compliance with MSI global financial policies.
Effective management and oversight of MSI working capital, investments and financial obligations
•Oversee cash flow management and forecasting to ensure that adequate funds are available for programme needs. Monitor the cash requirements and amounts drawn down against programmatic requirements.
•Manage investments, debtors, creditors and advances from local donors and their accurate recording and regular monthly reconciliation on the Balance Sheet. Ensure that working capital is managed efficiently and proactively.
•Ensure that all statutory requirements are met on time, including payroll taxes, VAT (sales tax), income tax, pensions or other retirement obligations, insurance etc. Ensure that the programme complies with all regulatory requirements of local statutory bodies.
•Ensure contractual obligations are financially sound and appropriate for the organisation.
•Be accountable for the safeguarding of the country programme’s assets.
Responsible for accurate and timely group reporting, while dealing with internal and external auditors
•Ensure timely and accurate preparation and submission of the organisation’s monthly financial management accounts.
•Ensure compliance with the financial components of the MSI Partnership manual and with the group finance manual.
•Coordinate preparation of statutory accounts and annual audit in line with group reporting timetables.
•Ensure full compliance with all donor compliance requirements.
•Prepare donor financial reports in line with donor reporting requirements and standards.
•Liaise with internal audit and external auditors.
Leadership of a team that is developing and improving continuously
•Lead and manage members of the finance team to build their capacity and strengthen competency and professional development.
•Conduct regular team performance appraisals through 1:1 meetings, monitoring progress and setting objectives.
•Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the country programme.
•Demonstrable experience in a leadership role for a large division or company.
•Experience in strategic planning and execution of plans to achieve objective and targets.
•Demonstrated success in formulating policy, and development and implementing strategies and procedures.
•Excellent knowledge of financial management systems and reporting.
•Hands-on experience with computerised Accounting Systems; Knowledge of Sun Systems and Q&A is desirable.
•Knowledge of donor contract requirements for budgeting and reporting.
•Ability to establish and maintain contacts with senior-level government and donor officials.
•Experience of working with colleagues in geographically separate locations.
•Fluency in English.
Qualifications and Training (essential/desirable)
•Qualified Accountant (essential).
•Degree-educated or equivalent (essential).
•Current with any necessary donor-specific training requirements (specifically but not exclusively this applies to USAID) (essential that this is achieved within 6 months of joining and then maintained).
•Strategic thinker, excellent analytical skills.
•Strong results orientation.
•Excellent leadership and management aptitude leading diverse teams at a distance.
•Interest in public health, particularly sexual and reproductive health.
•Flexibility to operate in a changing environment.
•Able to communicate effectively (both written and oral) at all levels.
•Cross-functional team player.
MSI Behaviours and Values
Team Member Behaviours
Work as One MSI
•You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximise our ability to influence others.
•You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
•You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity and integrity
•You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
•You are courageous in challenging others and taking appropriate managed risks.
Develop and grow
•You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
•You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always
•You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
•You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.
Leadership (For Leaders only)
•You inspire individuals and teams, through situational leadership, providing clear direction.
•You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
•You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
•You articulate a vision of the future which inspires and excites others.
•Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.
•Client centred: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.
•Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.
•Courageous: We recruit and nurture talented, passionate and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.